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About the HPO

For over a century, the Hamilton Philharmonic Orchestra has presented orchestral music and education programs with a mission to enrich the wellbeing of the greater Hamilton region. Music Director Gemma New and the professional musicians of the HPO present dynamic orchestral performances ranging from standard classical repertoire to popular music and world premieres by living composers. As one of Canada’s leading professional orchestras, the HPO has proudly contributed to the shaping of Hamilton’s cultural landscape and continues to uphold values of high calibre, inclusive and accessible orchestral music and education for all.

The Hamilton Philharmonic Orchestra cultivates a work environment that encourages fairness and respect among all employees. We are committed to maintaining a work atmosphere in which people of diverse backgrounds may grow personally and professionally. We are an equal opportunity employer. We will not discriminate against an employee or applicant because of race, religion, gender, national origin, ethnicity, age, physical disabilities, sexual orientation, gender identity or expression, marital status, or veteran status in hiring. Opportunity is provided to all employees based on qualifications and job requirements.


The Role

The Hamilton Philharmonic Orchestra is looking for a self-starter who is interested in working in a rewarding career in the arts. The Administrative Assistant position supports the general operations of the administrative team. The position will work collaboratively across the marketing, development, education and box office departments as well as the Executive Director.

This is a part-time position (3 days per week). Reporting to the Executive Director and working closely with the Office Administrator, the Administrative Assistant’s key duties include functions such as, but not limited to:

  1. Support all departments with general administrative tasks
  2. Act as lead administrator of the CRM database
  3. Maintain the content and correspondence in the CRM database
  4. Support ED with board meeting materials
  5. Support team onsite at HPO events at the concert hall and in the community
  6. Order supplies and liaise with suppliers



  • 2-3 years’ experience working in office administration
  • Excellent interpersonal skills
  • CRM database experience
  • Excellent computer skills (Word, Excel, Outlook)
  • Experience in organizing and managing projects
  • Excellent organizational, administrative and time management skills; ability to meet deadlines and prioritize, with superb attention to detail in a fast-paced environment

Experience in, or knowledge of, non-profit administration preferred


Interpersonal Skills

  • Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues
  • Adapts to new technology tools efficiently
  • Customer service-oriented, problem-solving attitude
  • Interest in the mission of the HPO and in the arts


How to Apply

Please send resume and cover letter to

Application deadline: Application review begins immediately; applications will be accepted until position is filled.


HPO’s Vaccination Policy

To prevent the infection and spread of COVID-19, and as an integral part of its public health and safety measures, The Hamilton Philharmonic Orchestra requires that all successful applicants show proof of full vaccination by a government-approved COVID-19 vaccine before beginning employment, unless an exemption from this policy has been granted.  Applicants who need an accommodation of this policy because of a disability or medical reason should inform the HPO during the interview process. Please do not include any medical information on your application materials.